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How do I create a 1:1?
How do I create a 1:1?

Learn how to create a 1:1 meeting using Doodle's guide. Choose meeting type, provide basic info, add times, and invite participants.

Updated over a week ago

Watch the video below to learn all you need to know about Doodle's 1:1 tool. You can also keep reading for a detailed step-by-step guide on how to create a 1:1.

Step-by-Step Guide:

Choose meeting type

  1. From your Doodle Dashboard, click on 'Create' in the top right corner

  2. Select 'Create 1:1'

Note: we recommend you connect a Google, Microsoft Office 365, or iCloud calendar in your Doodle account settings. This allows your 1:1 to reflect your availability and sync your bookings directly to your calendar.

Provide basic information

  1. Set the Title, Description, and Location of your meeting

  2. Toggle on 'Video conferencing' if the meeting is taking place remotely

    • Note: If your default connected calendar is a Google Calendar, Google Meet will also be connected to your Doodle account. If you want to use Zoom, Microsoft Teams, or Webex instead, select it as the main conferencing tool in your account settings.

    • In the case of hybrid meetings, you can set an physical location in addition to providing a video conferencing link.

Add your times

When creating your 1:1, you can select either 'Week' view or 'Month' view.
Tip: Use 'Month' view for more flexible starting times, for example, at 10:25, 10:47, etc.

Week view:

  1. Confirm you are using 'Week' view. 'Week' will be underlined.

  2. Select the duration of the times you would like to select. Every time slot will have the same duration.

    • Note: you can also select 'All day'. To add all-day sessions to your 1:1, click beneath the date in the calendar grid.

    • Click 'Custom' to define a specific event duration. The minimum custom event duration is five minutes, and the maximum custom event duration is eight hours.

  3. Check your time zone at the top right corner. Your default time zone will be automatically applied. Make sure that this time zone selection is YOUR time zone. The 1:1 will automatically adjust according to the time zone of your participants.

  4. Check for conflicts with other calendars under '1 calendar shown' menu at the bottom left corner. Your connected primary calendar will be selected automatically, but you can also select any other calendar that you have connected to your Doodle account, or that you subscribe to (for example, shared calendars).

  5. Click anywhere on the calendar to create time slots.

    • Note: In 'Week' view, your start times can only be set in 15 minute intervals (e.g. 9:00 AM, 9:15 AM, 9:30 AM, 9:45 AM, 10:00 AM, etc.)

    • You can delete a time slot by hovering the cursor over the time slot and clicking on the little 'x' in the top right of the cell

    • You can click and drag a time slot to a different spot on your calendar

Month view:

  1. Confirm you are using 'Month' view. 'Month' will be underlined.

  2. Select the duration of the times you would like to select. Every time slot will have the same duration.

    • Note: you can also select "All day" and click directly on the dates to offer all-day options.

  3. Click on the days for which you would like to offer time slots.

  4. Add a start time to the time slots. If you want to have different times on different days, click "Add different times to dates". You can also add more time slots on specific date by clicking "Add times".

    • Note: In 'Month' view, your start times can only be set with complete flexibility. To indicate a start time, select from the menu or type into the text field

    • If you choose to type your start time, you must follow a precise convention when typing your start time(s). For example, to indicate a start time of 1:00 PM, you will need to type it exactly as shown, including the colon and the space between the minutes and AM/PM

Enable special settings

You can enable a few special settings for your 1:1. To enable the settings, tick the corresponding box under 'Settings'.

  • Set a deadline: after this date and time, no new responses can be submitted for your group poll, and existing participants will not be able to change their votes.

  • Set automatic reminders: we will send out reminders to the participants who still have not voted after a given time. Read here for more information about how automatic reminders work.

  • Check connected calendars for conflicts: this option is automatically selected. You can change your calendar selection under 'Change calendars'

Custom Invite fields

We will make sure to always ask for the name and email of your participants. If there is any other information that you’d like to gather, you can add a custom question here.

  1. Tick the box 'Required' if you want the answers to be mandatory. The answer to the custom questions will appear in the calendar invitation once the event has been booked.

Finish up the 1:1

  1. Click 'Create and share'

Share invite

Now it is time to invite your participants. You can invite your participants by sharing the participation link, or by inviting them via email.

Share with link sharing:

  1. Click 'Share invite'

  2. Distribute the link as you see fit

Share with email invitation (requires a Doodle Professional Plan):

  1. Click 'More'

  2. Click 'Email invitation'

  3. Enter the emails of your participants

  4. Edit the invitation message if needed

  5. Click 'Send'

Make sending invitations even easier by adding your Google or Outlook contacts to your Doodle account. Now when you start typing the emails of your contacts, Doodle can auto-fill their email.

Good to know

  • You can invite several people to your 1:1. Once a time has been selected by a participant, it becomes unavailable for other participants.

  • Once a participant selects a time, both the organizer and the participant will receive a calendar invitation per email.

  • Participants have the option to reschedule booked 1:1 meetings from the confirmation email sent from Doodle.

  • Your 1:1 or booking page will not show times you have selected as being available when you already have events entered in your connected calendar. If you mark the events in your connected calendar as "free" rather than "busy", this should fix the issue for you.

  • If your participants are unable to see available times in the booking page or 1:1 pages, it is likely because you have events on your calendar at the same times that are marked as "busy" and not "free".

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