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How do I create a group poll?

Learn how to create a group poll with Doodle using this video and guide. Choose meeting type, provide information, add times, and more.

Christian Baker avatar
Written by Christian Baker
Updated over 3 months ago

Have a Doodle account? Click here to take a guided tour of Group Poll!

Create a new group poll

From your dashboard, click the ‘Group Poll’ tile to begin creating a new group poll.

Provide meeting information

  1. Set the Title, Description, and Location of your meeting

  2. Toggle on Video Conferencing if the meeting is taking place remotely

If your default connected calendar is a Google Calendar, Google Meet will also be connected to your Doodle account. If you want to use Zoom, Microsoft Teams, or Webex instead, select it as the main conferencing tool in your account settings.

Add your times

When creating your poll, you can select either 'Week' view or 'Month' view.

Want to add time slots using multiple durations (e.g. 30 minutes and 60 minutes)? Click here to learn more.

Week View:

  1. Select the duration of the times you would like to select.

  2. Check your time zone at the top right corner.

    • Your default time zone will be automatically applied. Make sure that this time zone selection is YOUR time zone.

    • The group poll will automatically adjust according to the time zone of your participants.

  3. Click anywhere on the calendar to create time slots.

Good to know: the 'Custom' duration selection is limited to a range of 5 minutes to 12 hours. To organize 24 hour events, use the 'All-day' option. Please note that events cannot span two or more calendar dates.

Month view

  1. Confirm you are using 'Month' view. 'Month' will be underlined.

  2. Click on the days for which you would like to offer time slots.

  3. Set the start time and duration for each time slot you wish to offer.

  4. You can also add more time slots on a specific date by clicking "Add times".

Please note:

  • In 'Month' view, your start times can be set with complete flexibility. To indicate a start time, select from the menu or type into the text field

  • If you choose to type your start time, you must follow a precise convention when typing your start time(s). For example, to indicate a start time of 1:00 PM, you will need to type it exactly as shown, including the colon and the space between the minutes and AM/PM


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Use 'Month' view for more flexible starting times, for example, at 10:25, 10:47, etc.

Enable special settings (requires Doodle Professional):

You can enable a few special settings for your group poll. All the special settings require a Doodle Professional Plan.

To enable the settings, tick the corresponding box under 'Settings'.

  • Set a deadline (requires a Doodle Professional Plan): after this date and time, no new responses can be submitted for your group poll, and existing participants will not be able to change their votes.

  • Limit participants (requires a Doodle Professional Plan): set the maximum amount of participants that can select the same time slot.

    • Note: This feature can only be activated during the initial setup of the group poll. It is not possible to activate it after the group poll has been created.

  • Set automatic reminders (requires a Doodle Professional Plan): we will send out reminders to the participants who still have not voted after a given time. Read here for more information about how automatic reminders work.

  • Hide participant list (requires a Doodle Professional Plan): only you will be able to see the list of participants and their votes.

Click 'Create and share'

Share your group poll invitation

Now it is time to invite your participants. All Doodle users can send their group poll invitation using the 'Share invite' button.

Share with link sharing:

  1. Click 'Copy link'

  2. Paste the poll link into an email, or share it via Slack, WhatsApp, Microsoft Teams and many other applications.

Once you have the votes you need, finalize your group poll by selecting the date and time that works best and click 'Book it'. Read about selecting the final option here.

Send the invite directly from Doodle (requires Doodle Professional):

  1. Click 'Show poll details'

  2. Click on 'More'

  3. Click on 'Email invitation'

  4. Enter the emails of your participants

  5. Edit the invitation message if needed

  6. Click 'Send'

Make sending invitations even easier by adding your Google or Outlook contacts to your Doodle account. Now when you start typing the emails of your contacts, Doodle can auto-fill their email.

Good to know

  • Up to 1,000 people can respond to a group poll

  • Doodle poll organizers cannot un-invite someone after they have been invited to participate in a poll. However, Doodle Professional users can delete a poll response if necessary

  • Free Doodle poll organizers cannot delete a participant from the list of poll participants. However, this feature is available for Doodle Professional users

  • Doodle Professional poll organizers can also edit/change a response of a poll participant if necessary

  • As the organizer, you will automatically have voted for all suggested meeting times in the group poll. However, you can change your participation at any time. Read about how to change your vote here.

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