Help and learning

How do I add a host to my booking page, or book on behalf of others?

You can add several hosts to your booking page with a Teams or Enterprise subscription. The booking page will check the availability of you and the additional hosts when offering time slots to the participant. Once a meeting has been booked, both you and the additional hosts will be invited to the calendar event. 

If you are booking on behalf of someone else, and you don't want your availability to be considered and don't want to be invited to the booked event yourself, you can set this up with the book on behalf feature. 

 

Adding hosts to your booking page 

  1. Click on the three vertical dots next to your booking page and then on "edit". (If you haven’t created a booking page yet, click on "create booking page and follow our step-by-step guide for setting up a booking page) 

    Screenshot_2022-10-11_at_12.55.32.png

  2. Click on “edit” in the top right corner under "hosted by".

    Screenshot_2022-10-11_at_12.56.54.png

  3. Search for the email or name of the person you’d like to add as a host to your booking page. You can only add people that are part of your Team or Enterprise subscription. You can add up to 5 hosts per booking page. 

    Screenshot_2022-10-11_at_11.31.10.png

  4. Click on the green button if you wish to remove a host again. Click "done" to confirm the selections of hosts and continue setting up your booking page.

    Screenshot_2022-10-11_at_11.31.32.png

 

Booking on behalf of someone else 

  1. Click on the three vertical dots next to your booking page and then on "edit". (If you haven’t created a booking page yet, click on "create booking page and follow our step-by-step guide for setting up a booking page) 

    Screenshot_2022-10-11_at_12.55.32.png

  2. Click on “edit” in the top right corner under "Hosted by". 

    Screenshot_2022-10-11_at_12.56.54.png

  3. Search for the email or name of the person you’d like to book on behalf of. You can only add people that are part of your Team or Enterprise subscription. You can add up to 5 emails to book on behalf of. 

    Screenshot_2022-10-11_at_11.31.10.png

  4. Tick the box “Book-on-behalf”. With this box ticked, your availability will not be taken into account when time slots are offered to the participants. You will also not be invited to the calendar event once the meetings have been booked. 

    Screenshot_2022-10-11_at_11.36.26.png

  5. Click on the green button if you wish to remove an email again. Click "done" to confirm the selections of people to book on behalf of and continue setting up your booking page.

    Screenshot_2022-10-11_at_11.31.32.png

 

Good to know 

  • You'll need a Team or Enterprise subscription to use the host and book on behalf feature 

  • You can add up to 5 hosts per booking page (including yourself)  

  • You can only add people as hosts or book on behalf of people that are part of your Team or Enterprise subscription 

  • For your hosts' availability to be considered, they must have a calendar connected to their Doodle accounts.

  • The added hosts do not have admin rights to your booking page and cannot make changes to the booking page settings.

  • The settings defined by the owner of the booking page (work hours and time zones) will determine the time slots offered to the participants. 
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