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How do I connect my calendar to Doodle?

Connect your Google, Office 365, and Apple iCloud Calendars with Doodle. See your appointments and sync them directly to your calendar.

Christian Baker avatar
Written by Christian Baker
Updated over 4 months ago

We highly recommend connecting your calendar to your Doodle account, though it is not required to use Doodle. With you calendar connected to Doodle, you can:

  • Automatically send calendar invites to participants

  • Automatically sync events to your calendar

  • Take advantage of video conferencing integrations

  • Use Booking Page

  • Eliminate double booking

To learn how to connect your calendar, click to expand the instructions below for the calendar you wish to connect.

How to connect your Google Calendar and Google Meet to your Doodle account

  1. Login to your Doodle account

  2. From your dashboard, open the dropdown menu on the top right of the screen

  3. Select account settings

  4. Select 'Connected Calendars' from the left-side menu

  5. Click the 'Connect' button under the Calendar icon

  6. Log into the calendar account

  7. Follow the prompts to allow access

Calendar connection limitations

Please be aware that there are some limitations with respect to connecting a calendar to a Doodle account.

  • It is not possible to connect a sub-calendar or shared calendar to a Doodle account.

  • You can connect a maximum of 10 calendars to your Doodle account.

How to connect your Microsoft Outlook 365 Calendar to your Doodle account

  1. Login to your Doodle account

  2. From your dashboard, open the dropdown menu on the top right of the screen

  3. Select account settings

  4. Select 'Connected Calendars' from the left-side menu

  5. Click the 'Connect' button under the Calendar icon

  6. Log into the calendar account

  7. Follow the prompts to allow access

Calendar connection limitations

Please be aware that there are some limitations with respect to connecting a calendar to a Doodle account.

  • It is not possible to connect a sub-calendar or shared calendar to a Doodle account.

  • You can connect a maximum of 10 calendars to your Doodle account.

How to connect your iCloud (Apple) Calendar to your Doodle account

Connecting your iCloud (Apple) Calendar to your Doodle account requires an 'app-specific password'. We will guide you on how to create the app-specific password and how to connect your iCloud calendar to your Doodle account.

How to connect your iCloud Calendar to your Doodle account

Connecting your iCloud Calendar is a two-part process or retrieving your app-specific password from Apple and using the app-specific password to complete the calendar connection from Doodle.

To begin, we recommend you open two browser tabs to complete the connection:

We recommend establishing the connection between your iCloud (Apple) Calendar and Doodle on a desktop device since you will need to move between different applications to complete the process. Once the calendar is connected, the connection will be reflected on both the desktop and mobile Doodle experience.

Retrieve your app-specific password from Apple

  1. Log into your Apple account

  2. Under 'Sign-in and Security', turn on two-factor authentication if you haven't done so already

  3. Under 'App-Specific Passwords', select 'Generate an app-specific password'

  4. Name the app-specific password (for example, 'Doodle')

  5. Click 'Create'

  6. Copy the app-specific password that is presented to you

Connect your iCloud calendar to Doodle

  1. Go to your Doodle account settings

  2. Click 'Connected calendars' on the left side menu

  3. Click 'Connect' underneath the iCloud Calendar option

  4. Enter your iCloud email address

  5. Enter the app-specific password generated from your Apple account

  6. Click 'Connect'

Your iCloud Calendar is now connected to Doodle.

Why do I need an app-specific password?

Calendaring apps made by developers other than Apple, such as Doodle, ask you to sign in to your Apple Account so that it can access your calendar that is stored on iCloud. To ensure the security of your Apple ID password, Doodle requires users to create an app-specific password to use only with Doodle.

Additionally, please note that Apple requires two-factor authentication in addition to an app-specific password to connect with third-party applications such as Doodle.

Good to know:

  • The availability of shared calendars that were added via the share option on iCloud will also be read and reflected in Doodle.

  • The availability of shared calendars that were added through URL on iCloud will be not read and reflected in Doodle.

  • Shared calendars from other providers such as Google or Microsoft will not be read and reflected when you add your iCloud Calendar to your Doodle account. Read here how to connect a Google or Office 365 calendar.

Connecting someone else's calendar to your Doodle account

It is common for personal assistants, executive assistants, secretaries and more to ask if it is possible to connect someone else's calendar to their Doodle account. The answer is yes, it is possible to connect someone else's calendar to your Doodle account.

If you are the administrator of your Doodle account and you wish to manage someone else's calendar with your Doodle account, you must first receive their consent to integrate their calendar with your Doodle account. You will also either need to possess their login credentials with their consent or request their assistance with finalizing the integration as it requires their username and password for the associate calendar account. As long as you have met both of these criteria, you may proceed with integrating someone else's calendar with your Doodle account.

All emails will still be sent to the owner of the Doodle account, and any booked event will be automatically applied to the connected calendar.

Finally, please note that corrective actions can be taken including but not limited to the suspension or termination of your Doodle account if it is determined that a calendar was integrated with your Doodle account with the calendar owner's prior consent.

More information about connecting calendars

Do you have any questions about calendar connections beyond the initial setup? We have you covered! Here are some hand-picked support articles to complement this article:

Important:

Doodle will ask for your permission to access your calendar account information. You must provide complete permission to ensure your calendar integration functions properly.

The permissions requested will allow Doodle to:

  1. Add events to your calendar(s)

  2. Show events on calendars you have subscribed to, ensuring you select meeting times that will work for everyone

  3. Ensure the data on Doodle matches the information you set public on your calendar app

  4. See your email and ensure your calendar invite and other Doodle correspondence is sent to your primary email.

Your privacy matters

Doodle prides itself for going above and beyond to protect your data. No one else will have access to your calendar. Your appointments are only visible to you. Click here to learn more about Doodle’s data security.

Calendar connection limitations

Please be aware that there are some limitations with respect to connecting a calendar to a Doodle account.

  • It is not possible to connect other calendars with ICS (except for Apple iCloud)

  • It is not possible to connect a sub-calendar or shared calendar to a Doodle account.

  • You can connect a maximum of 10 calendars from each calendar provider with your Doodle account.

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