What is Doodle?
Doodle in Action
- What's the occasion?
- What are the options?
- Tell your participants who you are
Each step of the way there are options to make the whole process easier for you and the people you’re trying to meet with.
1. Schedule an Event
- Easy Directions: The location automatically links to Google Maps, making getting directions a breeze.
- Your Own Doodle Account: Although you are free to use the site without creating an account, signing in makes checking up on your scheduling polls a lot easier (especially if you have several out at a time) and it will be necessary in order to send email invites.
2. Propose Times and Settings
- Time-Zone Support: If you’re scheduling an online event, such as a Twitter chat or a video conference, Doodle automatically enables time-zone support to keep participants across the country or across the world on the same page. If you remove time-zone support all of your participants will see the same time options, regardless of where they're located.
- Yes-No-Ifneedbe Poll: In a basic poll, the people you invite can only respond “Yes” or “No.” This option adds a third possible response, “If need be,” to give you more detailed information on participants’ availability and flexibility.
- Hidden Poll: Perhaps you are looking to schedule times to meet with donors. This option allows you to keep each donor’s schedule and availability confidential from the other donors.
- Limit Number of Participants per Option: For example, setting the group limit to ten people per time slot would be handy if you are looking to conduct feedback meetings with past volunteers. Once a timeslot has ten names, it will stop being shown as an option.
- Participant Can Only Choose One Option: This option coupled with limiting the number of participants per option turns the poll into a registration sheet, allowing each participant to sign up for a timeslot on a first-come-first-served basis.
3. Tell your participants who you are
- Load Your Calendar: If you open a free Doodle account, you can sync your Google, Outlook, or iCal calendar to Doodle. This lets you avoid switching between calendars, making it easier to respond quickly to scheduling requests.
- Comments: There is even a comment section at the bottom of the poll where participants can note dates that they would prefer over others or ask questions about the event.
- Different Viewing Options: The image shown above is the table view, which allows your participants to see which dates and times are popular. There’s also an option to look at the schedule on a calendar view, shown below. The calendar view is helpful if you have loaded your own calendar to Doodle for comparison.
Sending invitationsThe final step is to send out the invitations. Doodle has two different methods of sharing your poll with others. First you can copy the participation link and send it from your own email or Facebook etc. You also have the option to add email addresses and send your invitations directly from Doodle (but only if you are logged in into your account).
For smaller or internal meetings, email is the way to go. But if you are putting together a larger event, like a cookout to thank your volunteers, then a social media platform might be a better choice. By posting the Doodle poll link on Facebook or Twitter (you can do so without signing up for an account), you can simultaneously advertise your event and find a good day for it.
This is a guest post by Michelle Lindblom, a former Communications Associate at Wired Impact. Michelle has just finished her B.A. in Philosophy-Neuroscience-Psychology and English Literature at Washington University in St. Louis and she's looking forward to a career of combining the powers of language with an understanding of the mind.
Read the original post on Wired Impact's blog: http://wiredimpact.com/blog/doodle-easy-online-scheduling/